Privacy policy

Dementias Platform UK

Dementias Platform UK (DPUK) is a public-private partnership made up of around 26 academic, industry and third sector partners (a full list can be accessed here).

The University of Oxford, as lead academic partner and home to DPUK's central communications and operations team, administers the DPUK website on behalf of all the partners.

We (DPUK) are committed to protecting the privacy and security of your personal information. This notice describes how we collect and use your personal data submitted to us online, by email, on paper or face-to-face, in accordance with the General Data Protection Regulation (GDPR) and associated data protection legislation.

Data controller

The University of Oxford is the 'data controller' for the information that you provide to Dementias Platform UK when you visit this website, attend our events or sign up to our newsletter. This means that we, as part of the University of Oxford, decide how to use it and are responsible for looking after it in accordance with the GDPR.

Access to your data

Access to your personal data within Dementias Platform UK will be provided to those staff who need to view it as part of their work administering the website

Where we store or use your data

We may store the data we collect in hard copy or electronically. The data is stored on secure servers and/or in our premises within the UK. We may share your data with third parties or transfer your data outside the EAA under certain circumstances.

Retaining your data

We will only retain your data for as long as we need it to fulfil our purposes, including any relating to legal, accounting or reporting requirements.

Your rights

Under certain circumstances, by law you have the right to:

Request access to your data (commonly known as a 'subject access request'). This enables you to receive a copy of your data and to check that we are lawfully processing it.

Request correction of your data. This enables you to ask us to correct any incomplete or inaccurate information we hold about you.

Request erasure of your data. This enables you to ask us to delete or remove your data under certain circumstances – for example, if you consider that there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below).

Object to processing of your data where we are relying on our legitimate interests (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.

Request the restriction of processing of your data. This enables you to ask us to suspend the processing of your data – for example, if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your data to another party.

Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked – for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop. Further information on your rights is available from the Information Commissioner's Office (ICO).

If you want to exercise any of the rights described above or are dissatisfied with the way we have used your information, you should contact Oxford University’s information compliance team at data.protection@admin.ox.ac.uk. The same email address may be used to contact Oxford University's Data Protection Officer. If you remain dissatisfied, you have the right to lodge a complaint with the ICO at https://ico.org.uk/concerns/.

Sharing personal data with third parties

We may share your data with third parties who provide services on our behalf.

All our third-party service providers are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

We may also share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or to protect the rights, property or safety of our site, our users, and others.

Where your data is shared with third parties, we will seek to share the minimum amount necessary.

Transfers outside the EEA

There may be occasions when we transfer your data outside the European Economic Area (EEA). Such transfers will only take place if one of the following applies:

• the country receiving the data is considered by the EU to provide an adequate level of data protection;
• the organisation receiving the data is covered by an arrangement recognised by the EU as providing an adequate standard of data protection, eg transfers to companies that are certified under the EU US Privacy Shield;
• the transfer is governed by approved contractual clauses;
• the transfer has your consent;
• the transfer is necessary for the performance of a contract with you or to take steps requested by you prior to entering into that contract; or
• the transfer is necessary for the performance of a contract with another person, which is in your interests.

The purpose and lawful basis for processing

You will be able to find full details on the purpose and lawful basis for processing information you give to us via a form or survey on the form itself.

Data collected for purposes arising from your use of this website is to ensure that we understand how our site is used, to improve our site, and ensure it is secure. This processing occurs because it is necessary to meet our legitimate interests in operating this website.

We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.

Please note that we may process your data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

We collect the following:

Personal data directly from you

Includes the information you provide when you fill in forms or surveys (for example for booking, asking us a question or reporting a problem with the website).

Unless otherwise stated on the form or survey, this information will be processed by our web content management system via servers based in the EAA in accordance with our standards for third-party processors (see below)

Data automatically collected about your visit to this website

Includes:

• Type of device and unique device identifier
• IP address
• Browser type and version
• Time zone
• Browser plug-in types
• Operating system
• Mobile network information and platform
• URLs (web addresses) of pages visited
• Clicks around the website
• Page response times
• Download errors
• Length of visit
• Page interaction

This information is provided to us by your browser when you visit a webpage and passed to our third-party service provider Google Analytics.

Contact us

If you wish to raise any queries or concerns about our website or our use of your data, please contact us:

Dementias Platform UK

Department of Psychiatry

University of Oxford

Warneford Hospital

Oxford OX3 7JX

Telephone: 01865 613166

Email: dpuk@psych.ox.ac.uk